Updated April 15th, 2026
Endowment Fund Committee Chair
Appointed by the IBA board – Three Year Term
1. Oversee the operations of the Endowment Fund Committee.
2. Elect EFC officers at or soon after the spring conference.
3. Organize and schedule all EFC meetings.
4. Keep EFC committee members informed of any needs or developments between
meetings.
5. Review monthly the status of our funds on the Community Foundation of Greater
Des Moines Endowment Fund IBA portal.
6. Approve and direct the EFC Treasurer to pay all expenditures. This may be
done by invoice, email, or as approved in the budget by the EF Committee.
7. Have EFC financial records audited at the end of fiscal year, preferably at the
summer meeting, provided the meeting is held after July 1.
8. Maintain record of all donations and memorials to the Endowment Fund.
9. In addition to EFC business and treasurer reports, submit or provide for articles
to IBA Magazine.
10.Oversee Committee responsibility for the education of the Corporation including
printed and digital information for distribution to the members of the Corporation
which describes the Endowment Fund and its purposes.
11.Attend all IBA general meetings and submit a report.
12.By May 1, submit to the IBA President and IBA Secretary a list of deceased
members for the current year as identified under “In Memoriam” in the IBA
Magazine. Also provide an update of any deceased members after the
publication of the Conference Magazine and up to the state conference.
13.Prior to the state conference, inform the IBA President and Board of Directors of
the need to appoint and/or re-appoint district representatives to the EFC.
14.Send the IBA President an “Official Notice” that he/she has available for
conference expenses from the endowment $1,000 from the Dean Fund in
support of concert bands and chamber music, and 5% from the Fritz fund to be
used at the president’s discretion.
15.Provide the IBA Board of Directors at the State Conference with an account of
the administration of the Endowment Fund during the preceding year. (Use
annual meeting report and EFC Treasurer’s report)
Endowment Fund Committee Treasurer
Appointed by the IBA board – Three Year Term
1. Receive dues from IBA Treasurer and deposit in correct accounts.
2. Receive donations and report to EF Chair the donor, address, check number and
amount.
3. Keep financial records for the Endowment Fund (EF) and Risk Contingency Fund
(RCF).
4. Pay all bills submitted.
5. Withdraw $1000.00 from the Dean Fund and 5% from the Fritz Fund (approval
from EFC not needed) and send to IBA Treasurer for conference expenses April
1.
6. Pay Major Landers winners (approval from EFC not needed) in two installments
after receiving verification forms.
a. 1st Place $2500.00 ($1250.00 per semester)
b. 2nd Place $2000.00 ($1000 per semester)
c. 3rd-6th Place $1500.00 ($750 per semester)
i. Student information will be provided by Major Landers chair.
ii. Forward (email) completed verification forms to appropriate district
treasurer and Major Landers representative.
iii. E-mail students who have not submitted verification forms one
month prior to due date.
iv. Text message students who have not submitted verification forms
two weeks prior to due date.
7. Provide financial reports for the IBA magazine in January, March and June.
8. Provide financial reports for all IBA business meetings (Fall, Winter, May and
Summer), and Endowment meetings.
9. Have financial books audited by three IBA members at the IBA summer planning
meeting.
10. Maintain historical financial records.
11. Withdraw and transfer funds as approved by the Endowment Fund Committee.
Endowment Fund Committee Secretary
Appointed by the IBA board – Three Year Term
1. Coordinate meeting agendas with the Endowment Fund Committee Chair and
Treasurer.
2. Record minutes of all EFC meetings.
3. Review minutes with the EFC Chair following the meeting.
4. Submit minutes for electronic approval by the EFC members within a week
following scheduled meetings.
5. Make any agreed upon changes to the meeting based upon EFC member
comments.
6. Resubmit EFC meeting minutes for approval if necessary.
7. Submission of the minutes is distributed by the EFC Chair so as the vote can be
tabulated by the Chair.
8. Provide copies of approved minutes of the EFC to all appropriate
members/committees of IBA.